Frequently asked Questions about President's Club

Event participation

Where can I register for the President’s Club?

Please go to Registration, insert your individual participant code (if not already automatically filled out) and click “Register” to start the registration process.


I can’t join the President’s Club - what now?

Please go to Registration, insert your individual participant code (if not already automatically filled out) and click “Decline”. Fill out the required information for us to be able to send you your award trophy.


Can I bring a spouse, partner, friend and / or can they attend the event with me?

NO - this is a SoftwareONE employee event which is for SoftwareONE employees only.

Should you wish to bring a spouse / partner / friend to İstanbul BEFORE or AFTER the event you are of course welcome, but this would be at your own expense. As a President's Club winner, you are expected to attend all the events and activities within the itinerary.


If I cannot attend the President's Club this year, can I attend an equivalent trip at a more convenient date at the company’s expense or attend the following year?

NO – you will still receive the physical award (trophy) and be recognized for your achievements. However, the President's Club is a one-off activity / event for that year and is non-transferable.


I can’t join the President’s Club myself, am I allowed to send somebody else from my team?

NO - this is a personal invitation which is non-transferable.

Entry regulations / preparations

What do I need to think of to be able to travel?

Make sure to check and settle the following:

  • SoftwareONE internal: check travel regulations and inform about your absence / get approval from your leader
  • Fill out the registration form
  • Check the entry requirements

What are the entry requirements?

Please clarify the entry requirements for your country, the validity of your travel documents, and make the appropriate preparations. Some countries might require a visa for Türkiye. Here you can check if you need a visa. All participants are responsible for complying with the immigration regulations in force when traveling to enter Türkiye.


How does the visa application process work?

You are responsible for obtaining the visa yourself. Start the application process early on to ensure that you receive the visa approval on time.

If you need any assistance, Sandra Schnick (sandra.schnick@softwareone.com) and her team will be happy to assist you in obtaining the documents. Please check in advance which documents you need to enter Türkiye.

Travel arrangements

Do I need to book anything by myself?

Basically, everything will be arranged for you according to your answers in the registration form. That includes your flight or train ticket, transfers, hotel accommodation, as well as meals and activities during the event.

Services in addition to and / or deviating from the event program need to be arranged and paid for individually.

Arrival and departure

How does the flight or train booking work?

The flight booking team of Cosa Travel will offer you a suitable flight or train connection based on your answers in the registration form. Please note the following important information:


  • Flight and train tickets cannot be changed, rebooked or canceled after the booking has been made. In case of any changes, costs will apply. Those costs are at your own expense.


  • Your name has to be spelled exactly the same way as in your passport. Costs will apply in case of name corrections. In case of a name change due to marriage, please inform our event partner Cosa Travel (softwareone@cosatravel.ch) immediately.


When do I need to arrive and when does the event end?

Please be at the CVK Bosphorus Hotel in the late afternoon on Wednesday, September 20th. The President's Club opening meeting is on Thursday morning. The event will end on Sunday around noon, September 24th. Please make sure you are available for all dates and times and choose your preferred flight or train times accordingly in the registration form.


Can I arrive earlier / leave later than the official event dates?

YES – your flight or train can already be booked at your preferred date. However, any additional costs for accommodation, transfers etc. will be at your own expense.


What can I do to reduce or / and compensate my flight emissions?

TAKE THE TRAIN - if you are based in Türkiye or in a neighboring country, please consider travelling by train to minimize emissions and protect the environment.


Human-induced climate change is one of the greatest challenges of the 21st century. Follow myclimate's motto: "Do your best, offset the rest". Offset your emissions here

Transfer to the hotel

Will there be a transfer from the airport or train station to the hotel on arrival day and back on departure day?

A transfer together with other participants will be organised for you according to your arrival time. If you book your flight or train by yourself, please contact our event partner Cosa Travel (softwareone@cosatravel.ch).

Hotel

Where are we staying?

We will stay at the CVK Bosphorus Hotel

Further information about the hotel


Address:

CVK Park Bosphorus Hotel Istanbul

Gümüşsuyu Mah. İnönü Cad. No: 8

34437 Istanbul

Turkey


Can I have a single occupancy room at the hotel?*

NO – traditionally and as part of our culture at SoftwareONE we want to promote stronger intercompany professional relationships and so you are expected to share a twin room with a colleague.


Can I choose who I share a room with?

YES – please make a corresponding note when registering in the online form, then you will be assigned to the desired room partner (provided you both choose each other).


If no desired room partner is indicated, you will be randomly assigned to someone of the same sex.


Can I book pre / post nights at the hotel*

YES – however, all additional accommodation costs at the CVK Bosphorus Hotel beyond the event days (September 20th - 24th) are at your own expenses. Pre / post nights will be handled as a separate booking, meaning that a room change might be necessary when the event starts / ends.


*For special permits, please obtain the approval of Julia Braun and your direct leader. Once you receive a special permit, please send the written confirmation to our event partner Cosa Travel: softwareone@cosatravel.ch. If this handling is not followed, you will be charged accordingly. The room will be booked based on availability.

Event program

What is the detailed itinerary?

A rough overview of the program is available under Schedule (subject to change).


SWO PC Event App

We will send you a link to download the President's Club 2023 app before the start of the event. In the app you will also be able to view the itinerary, receive news about the event, share thoughts and photos and interact with the organising team.


Is there any free time in the agenda for sightseeing?

YES - Saturday morning is at leisure.

Schedule

Data Policy

How will my data be used?

All personal details provided by you will be treated confidentially in accordance with current Swiss data protection legislation. Your data will be exclusively used for the event and may be forwarded to third parties for the organization of the President's Club 2023. In case you have any questions about your data, please contact our event partner Cosa Travel : softwareone@cosatravel.ch.


Will there be a film team taking pictures and videos during the event?

YES - a film team will capture the best moments of the event. A movie of the President’s Club 2023 will be created and shared within the company to inspire and motivate.


Thank you for allowing us to use photographs and film footage showing you by agreeing to the picture and film footage usage rights.


If there are any unanswered questions, please contact our event partner Cosa Travel: softwareone@cosatravel.ch.